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PEPFAR Community Grants Program

Application Process

Application Process

Please consult the application guidelines  for more information on the types of activities that are funded. Click here to access application and guidelines.

It is vital that you follow the application form and answer all questions in a clear and concise manner, for your application to be considered for review. We do not want to receive a duplicate application that you have prepared for a different funding source. The application consists of: Part 1: Cover Sheet; Part 2: Project Description (ten page limit) answering questions about your program with requested documents. Due to the high volume of applications, we will only review those proposals that carefully follow the application format and answer all the questions clearly and concisely.

Fraud and Scam Warning:
The U.S. Embassy never asks for any form of payment or registration fee related to Embassy grants or the grant application process.  Payments should never be given to a third party in connection to U.S. Embassy Grants.  Any communication from the U.S. Embassy concerning your grant or grant application will only come from official U.S. government emails, which end in  If you suspect you are a target of fraud, please contact the Small Grants office at the U.S. Embassy.

What is PEPFAR?

The President’s Emergency Plan for Aids Relief (PEPFAR) is an historic global program to provide treatment, prevention and care for people living with or affected by HIV/AIDS. In Uganda, the PEPFAR program is implemented by five U.S. Government agencies, which include the Centers for Disease Control and Prevention, Department of Defense, Department of State, Peace Corps, and the United States Agency for International Development. The PEPFAR program in Uganda provides treatment, reduces HIV infections, and provides care and support for many Ugandans.

PEPFAR Community Grants Program
The PEPFAR Community Grants Program, using PEPFAR funds, seeks to assist communities and local Ugandan organizations with small-scale development projects to provide care and support to people key populations (KPs)and orphans and other vulnerable children (OVC). PEPFAR Community Grants are not funds available to private profit-making activities or foreign based organizations.

Applications will be accepted and reviewed throughout a year and as long as the funding is available.

Guidance:The criteria for PEPFAR Community Grants Program has changed significantly. Please review the new guidelines before filling in the application form.

Selection Process

Applications are accepted throughout a year.

The American Embassy’s Small Grants Coordinators conduct preliminary reviews and select a shortlist of applicants based on the following selection criteria:

  • Following application guidelines and formats;
  • Technical merits of the application;
  • The target number of OVC and/or KP who will benefit from the funding;
  • Cost-effectiveness and cost realism of the application;
  • Past performance of the organization.

Preliminary reviews may include a site visit. A shortlist is then presented to an internal review committee for final selection. If your project is selected for funding, you will need to provide updated quotations from vendors for items to be purchased. 

Grant awards are disbursed in Ugandan shillings. You must account for the funds you have spent by submitting receipts before remaining funds are distributed.  Additionally, each project accepted for funding must report details of its results twice a year on specific forms.  Reports are used to document the project’s accomplishments and demonstrate measurable results.

Community Grants are not intended to fund private profit-making activities or foreign based organizations.

Contact Information
Small Grants Coordinator
American Embassy
P.O. Box 7007

Tel: 0414-259-791 ext. 6421 or 6444 or 6141