Procurement advert

Audit of USAID/Uganda Local Currency Trust Fund Account

Procurement Reference Number
RFQ 0052/11/11

Requirement

The US Mission in Kampala invites responsible vendors to provide proposals1 for Audit of USAID/Uganda Local Currency Trust Fund Account
For The Period October 01, 2009 through September 30, 2011

Request for Information and copy of bid Document
Interested vendors should feel free to make inquiries and ask for bid document from KwikirizaRX@state.gov and copy NaigaJV@state.gov

Validity Period
Issue of Notice & Due by dates
Issued Date: Friday 25th November, 2011
closing Date: Thursday 8th December 2011 at 10.00am

Submission Instructions
Interested vendors should submit their detailed quotations/proposals via Email to KwikirizaRX@state.gov and copy NaigaJV@state.gov

The US Government intends to award a contract/Purchase Order to the responsible professional company submitting acceptable proposal at the lowest price.  We intend to award a contract/Purchase Order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is need to do so.

BACKGROUND

Towards the end of 1997, the Departments of State and Treasury eliminated the Foreign Transactions (FT) accounting/reporting system (FS 488 – Foreign Currency Statement of Transactions). In countries like Uganda, where host-government-owned/USAID-managed Local Currency Trust Funds (TF) had been established, USAID controllers assumed full management responsibility for the funds.

The Trust Fund Management Policy (the policy document) establishes accountability requirements that govern TF management following the transfer from the cognizant United States Disbursing Officer (USDO) to the USAID\Uganda Controller.   The accountability requirements included the following:

1. Establishment of a Mission Order prior to USAID\Uganda’s accepting the transfer of TF management from the USDO. 
2. Establishment of checking and/or savings account, or accounts where necessary, for prudent management of the trust fund.  The account was to be a corporate account, set up in the name of USAID and was not to be established in the name of any individual. 
3. Limiting of account(s) disbursement approval authority to the Agency designated Authorized Certifying Officer (ACO) at post, with the Mission Director and/or Deputy Director as alternative signatories.
4. Maintaining of investments with the approved bank, and having the investments held in bank backed instruments providing a fixed rate of return, e.g. certificates of deposit.
5. Processing (by the Voucher Section) of voucher funded with trust funds through Authorized Certifying Officer (ACO) certification, and generating Phoenix Reports in accordance with Phoenix procedures.
6. Providing a letter authorizing the bank to process cheques for a specified amount. The authorization is signed by the Authorized Certifying Officer (ACO).
7. Picking up of cheques (by the Mission Cashier) from the bank, and distributing the cheques to appropriate vendors in accordance with the existing Mission practices.
8. Reconciling (by the Accounting Section) bank statement to monthly Phoenix postings as recorded against the TF USDO code, and to the monthly Status of Cash Report.

Terms and Conditions
This RFQ incorporates by reference FAR 52.212-5 and 52.252-2, with the same force and effect as if they were given in full text.  The full text of a clause may be accessed electronically at this the acqnet website 
DOSAR clauses may be accessed at:  the state.buy website